PRIVACY POLICY

THE APPLIED LINGUISTICS & LITERATURE ASSOCIATION (ALLA)

Effective Date: (February 2025)

This Privacy Policy (the "Policy") is entered into by and between the Applied Linguistics & Literature Association (ALLA) and any individual, entity, or organization ("User") that interacts with ALLA, including but not limited to its website, events, publications, and communications. By engaging with ALLA, the User acknowledges and agrees to the terms of this Policy and the collection, use, and disclosure of personal information as described herein.

1. PURPOSE AND SCOPE

ALLA is committed to protecting the privacy and confidentiality of its members, contributors, and website visitors. This Policy describes how ALLA collects, uses, discloses, and safeguards personal information provided by Users in the context of organizational activities, including but not limited to membership enrollment, event participation, research publication, and digital engagement.

This Policy applies to all Users who interact with ALLA through its website, email communications, events, or any other organizational channels.

2. INFORMATION COLLECTION

ALLA may collect and process the following categories of personal data from its Users:

2.1 Personal Identification Information

  • Full name

  • Email address

  • Phone number

  • Affiliation (academic institution, organization, or employer)

  • Academic interests and research focus

2.2 Membership Information

  • Membership registration details

  • Participation in ALLA-sponsored events, workshops, and activities

  • Contribution history in ALLA Magazine and other organizational initiatives

2.3 Digital Data

  • IP address and browser type

  • Website browsing history and interactions

  • Cookies and tracking technologies used to analyze site traffic and user engagement

2.4 Communication Records

  • Emails, inquiries, or requests submitted to ALLA

  • Correspondence related to publications, membership, and event participation

3. USE OF INFORMATION

ALLA uses the collected data for the following purposes:

  • Membership Management: Processing registrations, renewals, and maintaining an accurate record of members.

  • Event Coordination: Managing event participation, communication, and logistical arrangements.

  • Publication and Research Sharing: Accepting and disseminating research contributions through ALLA Magazine and affiliated platforms.

  • Communication and Outreach: Sending newsletters, updates, and invitations to ALLA events.

  • Website Optimization: Enhancing user experience through analytics and performance tracking.

  • Legal and Compliance Obligations: Ensuring adherence to University of Houston policies and relevant regulations.

4. DISCLOSURE OF INFORMATION

ALLA does not sell or rent personal data to third parties. Personal data may, however, be disclosed under the following circumstances:

  • Academic and Institutional Collaborations: Limited data sharing with partner organizations for jointly hosted events and research initiatives.

  • Service Providers: Sharing information with vendors who assist in website hosting, email distribution, and event management, under strict confidentiality agreements.

  • Legal Compliance: Disclosure as required by law or in response to lawful requests by public authorities.

5. DATA SECURITY MEASURES

ALLA implements reasonable administrative, technical, and physical safeguards to protect personal data from unauthorized access, disclosure, or misuse. While ALLA strives to protect User data, no digital transmission or storage system is entirely secure. Users are advised to take appropriate precautions when sharing personal data online.

6. USER RIGHTS AND CHOICES

Users have the following rights concerning their personal data:

  • Right to Access: Request a copy of personal information held by ALLA.

  • Right to Rectification: Request corrections to inaccurate or incomplete data.

  • Right to Deletion: Request removal of personal data, subject to legal and organizational requirements.

  • Right to Opt-Out: Unsubscribe from ALLA communications at any time.

To exercise these rights, Users may contact ALLA at alla@central.uh.edu

7. USE OF COOKIES AND TRACKING TECHNOLOGIES

ALLA’s website may use cookies and similar tracking technologies to enhance User experience, analyze website traffic, and improve services. Users can manage cookie preferences through their browser settings.

8. THIRD-PARTY LINKS

ALLA’s website and publications may contain links to third-party websites. ALLA is not responsible for the privacy policies or practices of external sites and encourages Users to review the privacy policies of those entities before sharing personal data.

9. POLICY CHANGES AND UPDATES

ALLA reserves the right to update this Policy at any time. Changes will be posted on the ALLA website, and Users are encouraged to review the Policy periodically to stay informed.

10. CONTACT INFORMATION

For inquiries, requests, or concerns regarding this Privacy Policy, Users may contact ALLA at:

Email: alla@central.uh.edu
Location: Student Center North, N103 University of Houston Houston, TX 77204-303.